City of Lancaster, SC Council Workshop Summary – December 10th

The City of Lancaster Council held a workshop on December 10, 2024, to discuss several key items on its agenda. Below is a detailed summary of the proceedings:

Opening and Administrative Items

• The workshop began with an invocation, the Pledge of Allegiance, and roll call, with all council members present.
• The council approved the minutes from the previous meeting held on November 26, 2024.

Discussion and Action Items

1. 2025 Meeting Schedules
   • The council approved the 2025 schedules for City Council meetings, the Planning Commission, and the Board of Zoning Appeals. These schedules comply with state laws requiring written notice of regular meetings at the start of each calendar year.
2. Holiday Closure of City Hall
   • The council approved a proposal to close City Hall on December 18, 2024, from 11:30 AM to 1:30 PM for a Christmas luncheon for city employees.
3. Resolution on City Gift Policy
   • A resolution was discussed to amend the city’s gift policy to revert to its previous state, which prohibits city employees from accepting gifts from industries, companies, or individuals. The policy was adjusted to avoid potential conflicts of interest. After some debate, the resolution passed with a 3-1 vote.
4. Police Patrol Vehicle Replacement
   • The council approved the purchase of a new Dodge Charger patrol vehicle for the Police Department. The $45,000 expense will cover the vehicle, equipment, and necessary modifications. Insurance proceeds from a previous vehicle loss will partially offset the cost, with the balance funded through the general fund.
5. Wastewater Treatment Plant Equipment
   • The council approved the purchase of a new mechanical bar screen for the wastewater treatment plant at a cost of $152,100. The new equipment will replace a 14-year-old unit deemed uneconomical to repair. Funds for the purchase will come from the city’s infrastructure fees and depreciation account.
6. Cloud Storage for Police Data
   • A resolution was passed to implement cloud-based storage services for police body camera and in-car camera footage. The initial cost of $78,000 will cover the first year, with an estimated annual cost of $80,000 to $110,000 in subsequent years. This move aims to address increasing storage needs and ensure compliance with state requirements for video retention.
7. Property Reversions and Maintenance Agreements
   • The council discussed the reversion of ownership for recreational properties from the county to the city. Responsibilities, including liability insurance and maintenance agreements, were outlined. A memorandum of understanding will be drafted to define future maintenance roles.
8. Brook Avenue Utility Service
   • The council approved the reconnection of water and sewer services for a property at 799 Brook Avenue, contingent on annexation. The property was disconnected in 2023 and will now receive city services following annexation approval.
9. Dixon Road Multi-Family Development
   • The council discussed a proposal to allow the construction of multi-family units on Dixon Road. Plans include one two-story building with eight units and one single-story building with four units. The second reading of the ordinance was approved.

Closing Remarks

The council concluded its discussions, emphasizing cooperative efforts on city projects and infrastructure improvements. The workshop highlighted the council’s ongoing commitment to addressing community needs, enhancing city services, and ensuring transparency in governance.